Concert Planner

Todo:  
Secure a venue
Find out seating numbers
Who puts the seats out?
Secure a sound crew
  Emphasise crossed microphones for quartets 
            importance of not amplifying chorus too much
            organise lighting in conjunction with musical director
  microphone for compere
    adequate lighting for compere to be able to read material

Make list of Harmony Waitaha contacts with phone numbers and addresses
Populate and manage the contact list
  one entry per person: name, role, phone, email
  keep it current as people join and leave
  it is the source the responsible-people list draws from
Make list of musical directors that will be involved
Organise team for putting up risers and taking them down again
Publish what dress each chorus will be wearing (musical directors to decide)

Promotion
  aims
    timelines
      resources
  marketing ideas
    Ara marketing class
      approach the marketing class at Ara and ask if they would like to come up with ideas to market our concert on a low budget
    Retirement villages
      get a quartet or 2 together and go around all the retirement villages with Christmas Concert promotional material
      offer minibuses to take the people to the concert


Choose a concert time (7pm?)
Get a name for the concert
Record contacts for venue and sound
Talk to venue people about access to building for sound checks and concert
Talk to venue people about relaying concert to screen in green room
Talk about fire exits and toilets
Ask for permission for recording
Organise a piano if necessary
If string quartet organise microphones for quartet
Organise water or other refreshments for audience

Organise sponsors

Organise Front of House staff and Ushers
  Train(brief) FOH and Ushers if necessary

Organise cashbox and float
Organise stage hand for microphones on and off

Decorations for Christmas concert

Organise Afterglow and food

Set up booking site

quartet for sound check so sound man can set up sound scape.  
   This is in addition and previous to chorus and quartet sound checks

Design of pamphlets and jpg's for Humanitix
  details of sizes and shapes of material required
  organise printing of posters and fliers

Design of programs
  need - list of performers and songs
  note: Spell Eddie Dempsey with Eddie - not Ed
Printing of programs

Organise publicity
   Facebook
   Music Canterbury

Organise programs